Microsoft Word 2010 Tricks
- F4 – repeat last actionM
- Alt + F9 show field codes
- F9 – update field
- Auto Text - Select text, press Alt +F3, give it a name. When you type this name and press F3 it will run the auto text.
- Insert Bookmark – Place curser where you want bookmark to appear. Press Control+Shift+F5 to insert a bookmark.
- Shift +F1 - in a document brings up Reveal Formatting Task Pane. To remove direct character formatting select the heading and press Ctrl Spacebar, to remove direct paragraph formatting select text press Ctrl Q
- To print sections in the Print, Pages write P1S2-P6S3 which means print page 1 of section 2 to page 6 of section 3.
- To nudge a shape or text box use Ctrl +Arrow
Headers and Footers
Anyone who has ever has ever made a professional document in WORD will know how frustrating it is to make all those different sections all link
together to make a sensible Header or Footer which will update automatically.
It is actually very simple. I watched the video in this link before attempting to make my 50 page document with 6 sections do exactly what I wanted.
Step A - Go to the first section Insert / Page Number / Format Page Number. Set Start at: to 1, OK.
Step B – Make sure Different First Page IS NOT ticked. Make sure Different Odd & Even Pages IS ticked (this can change within sections so keep an eye on
Mirror Margins and Different Odd and Even Pages make a very professional looking document. Eg put page nos on all the odd pages in the right margin and put the document name or date on all the even pages in the left margin. Use Page Number/Current Position.
After inserting a page break at the beginning of document insert a Table of Contents and to Insert Page Number (remembering to remove all link to previous) and Format Page Number, format to “i” and set Start at: to 1, OK. Click Next to double check the document page numbers are all formatted to“1.”
BEST PRACTISE – GO THROUGH AND REMOVE ALL “LINKS TO PREVIOUS” AND “DIFFERENT FIRST PAGE”
To make matters short here are the simple steps:
- The following steps are for a basic header or footer. Make sure the only box ticked is "Show Document Text"
- Always use the "Next" button on the Ribbon to move between the sections.
- Start at the first section and remove the ticks on ''Same As Previous" and “Different First Page” Link at EVERY section.
- Go to either the first or section depending on where you want to start seeing the header or footer. Insert Page Number. Next Section. Insert Page Number. Next Section.
- Do this until you come to the last section. If the page number does not follow sequence. Go to Page Number and choose Format. This will give you the choice to "continue from previous section" or "start at".
- When you reach the last section and there is still a lot of pages which need numbering click "Link to Previous". The remaining pages will be numbered.
- When inserting a cover page note that a blank page will automatically be inserted behind this title page as a backing page. If you do not want this set the page number at Step A to 0.
How to insert the Chapter Title into a Header or Footer
Ensure that your document has Heading Styles applied.
On the Header or Footer tab click "Quick Parts".
1. Select "Field".
2. Select "All".
3. Select "StyleRef".
4. Select "Heading 1".
When you are finished inserting your Header & Footer information the document can be checked for accuracy by View/Two Pages and using the double scroll arrows to navigate between them. Turn on show/hide to look for tricky paragraph markers which can increase the spacing.
How to DELETE MULTIPLE PAGES
- Place curser at beginning of the page you want to keep. Press Control+Shift+Home then Control+ X.
- Place curser at the end of the page you want to keep. Press Control+Shift+End then Control+ X.
Quick Way to Add Dividers with Shortcuts
- The quick way is typing three times hyphens and then pressing enter key (— and ⏎). This will create a full width divider.
- Use three asterisks and enter (*** and ⏎) to if you want a dotted line.
- Use three equal signs and enter (=== and ⏎) to add a double line.
- Use three underscores and enter (___ and ⏎) to make a divider with medium thickness.
- Use three ampersand or number signs and enter key (### and ⏎) to create a thicker line with borders.
- And finally with three tildes and enter (~~~ and ⏎) to create a wavy divider line.